Events Central ApS
Effective date: 1 January 2026
At Events Central, we take your privacy seriously. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us.
We may update this Privacy Policy from time to time. The latest version will always be available on our website.
1. Who We Are
Events Central ApS
Aagade 21, 4.
9000 Aalborg
Denmark
CVR: 39716763
Email: hello@eventscentral.dk
Events Central is the data controller of your personal data.
2. Scope
This Privacy Policy applies to personal data collected through:
our websites
event registrations
newsletters and communications
event apps
in-person and online events
direct communication with us
It does not apply to third-party services with their own privacy policies.
3. Personal Data We Collect
We collect the following types of personal data:
Information you provide
name
email
phone number
company and job title
address and country
billing information
dietary or accessibility preferences
event profile information
speaker information (bio, photo, company)
communication preferences
Automatically collected data
IP address
browser and device information
website usage data
cookies and analytics data (where consented)
Payment data
Payments are processed via third-party providers. We do not store full card details.
4. How We Collect Data
We collect data when you:
register for events
purchase tickets or sponsorships
sign up for emails
use our event app
contact us
participate in surveys or feedback
browse our website (cookies)
5. How We Use Your Data
We use your data to:
Deliver services
manage registrations and payments
provide event access and support
issue confirmations and badges
Communicate
send event updates and practical information
respond to inquiries
send relevant event communications
Improve our services
analyze attendance and engagement
improve events and content
collect feedback
Marketing
send relevant event invitations and updates (where permitted)
Legal purposes
comply with legal obligations
manage disputes or claims
6. Legal Basis
We process your data based on:
contract (event participation, purchases)
legitimate interest (service improvement, operations)
consent (marketing, app visibility, cookies)
legal obligations
You may withdraw consent at any time.
7. Events and Event App
Event participation
We use your data to manage your participation and provide event services.
Speakers
We may process speaker profiles, session content, and recordings.
Event app
Use is optional. If you consent:
your profile may be visible to other attendees
attendees may contact each other
Sponsors
We do not share attendee lists with sponsors.
If you interact with a sponsor (e.g. badge scan), your data is shared based on your action and consent.
Online events
For webinars, registration and participation data may be processed and shared with co-hosts where clearly stated.
8. Photos and Video
We may photograph and record events.
Content may be used for:
marketing
social media
event promotion
You may request removal or anonymization where feasible.
9. Marketing and Newsletters
We may send:
event-related communications
newsletters and invitations
You can unsubscribe at any time.
Service-related messages will still be sent where necessary.
10. Cookies and Analytics
We use cookies to:
operate the website
analyze usage
improve performance
Non-essential cookies are used only with your consent.
You can manage preferences via browser or cookie settings.
11. How We Share Personal Data
We do not sell or rent your data.
We may share data with trusted service providers, including:
Registration and website systems hosted on Microsoft Azure (EU), including Microsoft Business Central and Dynamicweb
Email platform (Mailchimp)
Event app provider (Confrenzy, hosted on Microsoft Azure in Europe)
Payment processor (Stripe)
IT and hosting providers
Professional advisers
Authorities where required by law
All providers process data under agreements and safeguards.
12. Data Storage and International Transfers
Your data is primarily stored within the EU/EEA, including Microsoft Azure in Europe.
Some providers (e.g. Mailchimp, Stripe) may process data outside the EEA. In such cases, we ensure appropriate safeguards, such as:
Standard Contractual Clauses (SCCs)
other lawful transfer mechanisms
13. Data Retention
We retain data only as long as necessary:
while you have a relationship with us
to provide services
to meet legal requirements
to protect legal interests
Data is deleted or anonymized when no longer needed.
14. Your Rights
You have the right to:
access your data
correct inaccuracies
request deletion
restrict processing
object to processing
withdraw consent
request data portability
Contact: hello@eventscentral.dk
You may also lodge a complaint with the Danish Data Protection Agency.
15. Security
We implement technical and organizational measures to protect your data, including:
access controls
secure hosting
internal policies and training
16. Third-Party Services
We may link to third-party websites or services. We are not responsible for their privacy practices.
17. Business Context
Our services are intended for professionals and companies. Your use may also be subject to your employer’s policies.
18. Children
Our services are not intended for individuals under 18.
19. Changes
We may update this Privacy Policy. Updates will be published on our website.
20. Contact
Events Central ApS
Aagade 21, 4.
9000 Aalborg
Denmark
Email: hello@eventscentral.dk
21. Complaints
You may contact us with any concerns.
You also have the right to file a complaint with:
Datatilsynet (Denmark)